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The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the privacy of a student’s educational records. Because Bay Mills Community College is a post-secondary educational institution, the rights described in FERPA belong to the students rather than their parents. The term “student” as used in the following FERPA policy applies to currently enrolled students and former Bay Mills Community college students who were accepted, began attending classes, and either graduated, withdrew or did not graduate.
Questions about FERPA or FERPA rights should be addressed to the Registrar’s Office.
Students are notified of their FERPA rights by publication of this policy in the catalog.
STUDENT RIGHTS UNDER FERPA
Students have the right to:
The procedure to inspect and review educational records is outlined below.
Students may ask the school to amend a record that they believe is inaccurate or misleading. They may submit a written request for amendment of their record(s) to the Registrar, specifying why they believe the record is inaccurate or misleading. The Registrar will notify the student of the decision made on the request for amendment.
The exceptions to disclosure of student records only with written consent are noted below.
Individuals who have questions about FERPA or who wish to file a complaint should contact:
Family Policy Compliance Office
U.S. Department of Education
600 Independence Avenue, S.W.
Washington, D.C. 20202-4605
PROCEDURE TO INSPECT EDUCATION RECORDS
Students should submit to the Registrar a written request that identifies as precisely as possible the record or records he or she wishes to inspect. The Registrar will make the needed arrangements for access as promptly as possible and notify the student in writing of the time and place where the records may be inspected. Access will be given 30 calendar days or less from the receipt of the request.
When a record contains information about more than one student, the student may inspect and review only the records which relate to him or her.
REFUSAL TO PROVIDE COPIES
Bay Mills Community College reserves the right to deny transcripts or copies of records not required to be made available by the FERPA in any of the following situations:
DISCLOSURE OF EDUCATION RECORDS
Bay Mills Community College will disclose information from a student’s education records only with the written consent of the student, EXCEPT:
A school official is:
A school official has a legitimate educational interest if the official is:
Bay Mills Community College designates the following items as Directory Information: Student name, curricula, and major field of study. Participation in officially recognized activities, dates of attendance, degrees, certificates and awards received, and most recent previous school attended. Bay Mills Community College may disclose any of these items without the student’s prior written consent. If a student wishes that the college should not release all or any of the above information, he or she may inform the Registrar's office in writing by the tenth calendar day following the start of classes each term.